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Fleet Management
A web‐based solution to manage maintenance, records and compliance across your entire fleet, from HGVs and PSVs to vans, trailers and other assets.
Stay ahead of important deadlines, manage every job in one place and keep your records secure and organised.
Live maintenance planning with full visibility of vehicles and tasks- Schedule and track all job types, including servicing, inspections, MOTs and repairs
- Store documents securely with full audit trails
- View vehicle history including completed work, brakes, tyres and more
- See upcoming activity with built-in calendar and dashboard tools
"Transport teams are under pressure to do more with less. When tasks, documents and schedules are managed separately, things get missed. That costs time, creates stress and can put compliance at risk. The Fleet Management module brings all your maintenance planning, job details and records into one secure place, helping you stay on top of fleet maintenance without the paperwork or relying on wall planners that can only be seen in the office."
Paul Heath
Product Manager
Is managing your fleet causing these problems?
Missed servicing, MOTs or safety inspections due to lack of reminders- Paper‐based processes that waste time and make it hard to find information
- No clear view of vehicle status, maintenance history or upcoming work
- Documents stored across multiple sites, slowing down audits and creating gaps in records
- Difficulty completing DVSA forms or DEBACS reports accurately
- Jobs missed or duplicated due to unclear handovers or lack of task ownership
- Reactive maintenance planning with no overview of job history or costs
The solution you're looking for
Take Control With One Platform
Plan, track and record maintenance across all asset types. Instantly view planned inspections, MOTs, services and repairs. Set calendar reminders for tax and insurance, plan future dates and reschedule when needed. Upload inspection sheets and manage multiple service providers and bookings in one place.
Clear visibility and automated reminders help you stay on top of requirements and support ongoing compliance. Built-in KPI dashboards are also available for DVSA Earned Recognition, whether you're part of the scheme or monitoring performance internally. With everything managed in one place, it's easier to stay productive day to day, reduce admin and keep your fleet moving.
"What stood out about Convey was how straightforward it was, especially the maintenance planner. It reminded me of the wall planners I'd used for years. It just made sense."
Nick Thomson
Compliance Manager, Bishopsgate
Bishopsgate needed a more consistent way to manage fleet maintenance and records across five depots. With the Fleet Management module, they brought everything into one platform, including a simple digital planner that made job scheduling easier. They gained full visibility across the fleet, improved record-keeping and can now respond to audits with confidence.
Straightforward pricing that fits your fleet
A weekly cost per asset with no setup fees or hidden charges.
Priced per asset, per week- Includes job scheduling, digital record storage
- Full reporting and Earned Recognition KPI dashboards
- Scales with your fleet, from one vehicle to multiple
- Clear, predictable costs so you stay in control of your budget
So much more to offer
Our Fleet Management module works hand in hand with Workshop to give you full visibility and control over maintenance across your operation. While Fleet helps you plan and track what's due, Workshop gives technicians a simple mobile app to complete jobs, capture digital sign‐off and keep records up to date ‐ all linked to the right asset in one place.
In addition, our Walkaround module supports daily vehicle checks and defect reporting, while the new Costings module (coming soon) will help you monitor spend across your fleet. Used together, these modules provide a complete vehicle compliance solution to support your operation day to day.
Features
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Dedicated UK support team
Friendly, knowledgeable support from real people ‐ no automated menus or long processes. -
Maintenance planner
Schedule and view maintenance, inspections and renewals for every asset using a visual planner designed for day-to-day depot control. -
Job management and cost recording
Create, assign and complete jobs, recording invoice numbers, PO numbers and total job costs for each asset. -
Automated reminders
Set reminders for servicing, MOTs, inspections, tax and insurance to avoid missed deadlines. -
Document storage and reporting
Keep everything organised with secure storage and exportable reports to support audits, reviews or planning.
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Earned Recognition & KPI dashboards
Access built‐in dashboards to track KPIs and support DVSA Earned Recognition, even if you're not in the scheme. -
Asset and depot visibility
Assign all assets ‐ including vehicles, trailers and equipment ‐ to sites and maintain full visibility across your operation. -
Customisable to your operation
Configure job types, maintenance intervals, reminders and settings to suit your internal processes. -
Full remote, web-based access
Manage your fleet and access information from anywhere ‐ no need to visit depots for updates. -
Unlimited users
Give your full team access without additional user charges.
Benefits
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Speak to real people for onboarding, training and ongoing UK-based support
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Digital records and dashboards reduce admin and manual errors
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Clear scheduling and task visibility helps improve productivity
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Structured planning and reminders help you stay on top of scheduled maintenance
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See vehicle status and history without needing to visit each depot
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Keep job cost totals organised to support planning and oversight
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Plan ahead to reduce downtime and keep your operation moving
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Use KPI dashboards to support DVSA Earned Recognition, whether you're in the scheme or not
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Designed to suit any fleet size and maintain consistency across sites
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Works with Workshop, Walkaround and Costings for a complete vehicle compliance solution
FAQs
Q. What help and support will I get?
A. We provide dedicated onboarding, training and ongoing UK-based support. You can speak to a real person whenever you need advice or assistance.
Q. Can I manage vehicles, trailers and assets across multiple depots?
A. Assign assets to different sites and maintain full visibility across your operation from one central system.
Q. What types of maintenance jobs can I track?
A. Plan and manage servicing, MOTs, inspections, renewals and custom jobs for all vehicles, trailers and fleet assets.
Q. Where are job records and documents stored?
A. All records are stored digitally within the Fleet Management module on the Convey platform, with each item connected to the relevant asset.
Q. Can I set up reminders for important deadlines?
A. Reminders can be configured for servicing, inspections, MOTs, tax and insurance to help you stay on top of key dates.
Convey Modules
Earned Recognition
Convey is a trusted IT supplier for the DVSA Earned Recognition scheme
Fleet
Manage your entire fleet as efficiently as possible
Handbook
Save time & revolutionise driver communication
Licence
Enables organisations to actively check driving licence eligibility
Performance
Audit and management of driver performance
Remote Download
Maximise your vehicle and driver assets and stay compliant
Tachograph
A complete Tachograph analysis compliance solution
Tracking
Real-time GPS tracking fleet management & vehicle data monitoring
Training
Plan, schedule & record training, including storing documents online
Walkaround
The industry standard compliance solution
Workshop
A paper-less solution to maintaining your fleet